Invoice Generator

Fill in your business details, add line items, and generate a clean invoice you can print or save as PDF. No sign-up, no watermarks.

From

Bill To

$
$2,500.00
$
$800.00
$
$87.00
%
Subtotal$3,387.00
Total$3,387.00

How to create an invoice

Fill in the header details

Add your business name, address, and contact info. Then add your client details. Give it an invoice number. Most people use a simple format like INV-001 or 2024-0047.

Add your line items

List each product or service with a description, quantity, and unit price. Add tax if applicable and any discounts you agreed on. The totals calculate automatically.

Set payment terms and send

Pick your payment terms. Net 30 is standard for most B2B. Due on Receipt if you want payment immediately. Add your bank details or payment link, download the PDF, and send it.

How to get invoices paid faster

Creating the invoice is easy. Getting paid on time is the real challenge.

Send it the same day you finish the work

Every day you wait to send an invoice adds about 2 to 3 days to when you get paid. The work is fresh in the client's mind. Send it while they are still thinking about you.

Offer a small early payment discount

2/10 Net 30 means the client gets 2% off if they pay within 10 days, otherwise the full amount is due in 30. On a $5,000 invoice, that is a $100 discount to get paid 20 days sooner. Worth it for cash flow.

Include a payment link, not just bank details

A clickable Stripe or PayPal link in the invoice lets the client pay in 30 seconds. Bank transfer instructions require them to open their banking app, enter details, and verify. Friction kills speed.

Follow up before the due date

Send a friendly reminder 5 days before the due date. Something like Just a heads up, Invoice INV-0023 is due on the 15th. Most late payments are not malicious. People just forget.

Use consistent numbering

Clients with AP departments process invoices by number. If your numbering is random or duplicated, it causes confusion and delays. Pick a format and stick with it forever.

Match the invoice to a signed proposal or contract

When the invoice references a specific proposal or contract number, the client cannot claim they do not know what it is for. It also makes approval faster in companies with multiple approval layers.

Build the trust that gets
invoices paid on time

Clients pay faster when they trust your business. WiserReview helps you collect and showcase customer reviews that build credibility and make new clients confident in working with you.

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FAQs

Common questions about invoicing.

An invoice is a request for payment sent before or at the time of delivery. A receipt is proof that payment has been made. You send an invoice to get paid. You send a receipt to confirm you received the money. Some businesses send both.
Net 30 is the most common for B2B. It gives the client 30 days to pay. For new clients or smaller projects, use Net 15 or Due on Receipt. For large projects, consider milestone billing where you invoice at each project phase instead of all at the end.
It depends on your location and what you are selling. In the US, services are taxed in some states but not others. Physical products are almost always taxable. If you are VAT registered in Europe, you must show VAT separately. When in doubt, talk to an accountant for your specific situation.
Anything sequential and consistent works. Common formats are INV-0001, YYYY-0001, or CLIENT-0001. Do not start at 0001 if you want to look more established. Nobody will know if your first invoice is INV-1047. Just keep them in order after that.
Yes, but you need to state the terms on the invoice before the due date. A standard late fee is 1% to 1.5% per month on the overdue balance. In many jurisdictions, you can only charge late fees if the client agreed to them in advance, either through a contract or by the terms printed on the invoice.
Start with a polite reminder. Then a firmer follow-up at 15 days overdue. At 30 days, send a formal demand. At 60 to 90 days, consider a collections agency or small claims court for smaller amounts. For larger amounts, consult a business attorney. The earlier you follow up, the more likely you get paid.
For project-based work, absolutely. A 25% to 50% deposit is standard for creative, development, and consulting work. It protects you from clients who disappear after the work is done. For recurring services, the first invoice is usually due before work begins.
An invoice generated here contains all the standard fields needed for a commercial invoice. However, legal requirements vary by country. Some jurisdictions require specific tax IDs, registration numbers, or formats. Check your local regulations to make sure your invoices include everything required in your area.